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Outsourcing Legal Notices: Save Hours, Cut Costs, and Skip the Green Cards

Print & Mail Services /

Legal notices are a routine part of doing business, but preparing and sending them can take more time than most organizations realize. Law firms send demand letters and client correspondence. Printing documents, preparing envelopes, applying postage, completing certified mail forms, and organizing delivery records all require employee time. When these tasks add up, they can

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MailXstream Launches Zapier Integration to Automate Print-to-Mail Order Submission

Announcements, Print & Mail Services /

New connection links MailXstream to more than 7,000 apps, letting businesses trigger printed and mailed documents automatically from the tools they already use WILMINGTON, N.C., Aug. 22, 2026 — MailXstream, a cloud-based print-to-mail platform operated by eVanguard Solutions, Inc., today announced the release of its official Zapier integration, giving businesses a no-code way to connect

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Why HOAs Still Need Physical Mail — And Why Email Alone Falls Short

Small Business Tips & News /

If you manage a homeowners association or community association, you already know the tension: everyone wants communication to be faster and cheaper, but the notices that actually matter, including assessments, dues, annual meeting notices, board ballots, and violation letters, still need to reach every single homeowner reliably, with a record that they were sent. Email

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Why Physical Mail Still Matters for Patient Notices and Claims Communications

Print & Mail Services /

Healthcare organizations have spent the last decade pushing communications online: patient portals, email statements, e-notifications. And for a lot of routine correspondence, that shift makes sense. But when it comes to the notices that carry real financial and regulatory weight, such as claims correspondence, account statements, explanation-of-benefits mailings, and compliance notices, physical mail hasn’t gone

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Top 5 Ways MailXStream Automates Business Mail for Unmatched Efficiency and Cost Savings

Print & Mail Services /

If your team is still printing invoices at the office, folding them by hand, stuffing envelopes, running them through a postage meter, and driving to the post office, you already know the problem. It is not one big problem. It is a hundred small ones that pile up. Over a year, these small inefficiencies add

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MailXstream Launches New Client Portal and User Guide

Announcements /

Wilmington, NC — MailXstream, a cloud-based print-to-mail platform, has announced the release of its newly enhanced client portal alongside a comprehensive user guide designed to simplify and streamline business-critical mailing operations. The update reflects MailXstream’s continued focus on improving usability, visibility, and operational efficiency for organizations that rely on physical mail for essential communications such

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Choosing a Print-to-Mail Billing Provider: 3 Must-Have Features to Consider

Small Business Tips & News /

Did you know that outsourcing your print and mailing services can reduce your costs up to 30%? Many businesses are spending countless hours and dollars manually printing and stuffing invoices, routine correspondence, and more. Whether you’re considering switching providers or outsourcing for the first time, choosing the right print-to-mail partner is crucial for your bottom

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A Complete Guide to Sending Certified Mail: Steps, Benefits & Tips

Small Business Tips & News /

Certified mail is used by many people across the country, and according to the United States Postal Service, 58% of Americans have used certified mail for professional or personal reasons. Whether you’re sending documents that legally require confirmation of delivery, want the importance of your letter to stand out to the recipient, or just want

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Is Certified Mail Really Necessary? A Guide to When to Use It

Small Business Tips & News /

Sending any kind of business correspondence via direct mail comes with a certain degree of risk. The USPS Certified Mail service attempts to minimize that risk, providing reliable, trackable, and secure delivery for particularly important mailings.  That being said, certified mail isn’t necessary in all cases. This article outlines different scenarios when certified mail is

Is Certified Mail Really Necessary? A Guide to When to Use It Read More »

What Our Clients Say

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I am very much enjoying MailXstream and very much appreciate its versatility. It’s been fantastic for our business.

- Sedation Specialists of New York

We use MailXstream for our invoices. The process is easy to use, and the next day turnaround get’s them in the mail faster than we did.

- Accounting Professional, Medical Company

We needed a different approach, as the time spent printing and stuffing envelopes was inefficient. MailXstream’s low cost and ease of use made outsourcing a no brainier. We installed and use MailXstream on multiple PC’s. The installation was easy and…

- Director of Operations, Financial Company

We decided we didn’t want to mail invoices ourselves any longer. MailXstream was a trusted partner of our software provider, so we contacted them. It was easy to get the process started and using MailXstream is easy and fast. I’ve…

- Steven Grabiel, Higherspeed Internet

MailXstream simplified our monthly invoicing process. The setup process was flawless and we’re absolutely happy with the service.

- President, Alarm Company

We have been stuffing envelopes with invoices daily for 15 years. We only do 200 documents per day, but we’d much rather have the person who does this spend her time on something that will add value for our company….

- Controller, Parts Distributor

We use a billing platform that is integrated with Crystal Reports for the generation of all customer billing. We provide many clients with electronic billing services, but there are still some who wish to receive their bills in paper form….

- Director of Operations, VOIP Company

For clients who generate their variable length print-to-mail in the form of postscript or PDF, MailXstream gives us a means of offering a quick solution and a short setup. Custom project development and programming processes that we normally use are…

- Director of Operations, Print and Mail Services Provider

Our company acquired a new business and we needed to quickly take over their billing operations. The bill production was a manual operation. It occurred monthly and involved two days of merging detail and summary statements by hand for each…

- VP of Operations, Communications Company

MailXstream has reduced the time it takes for us to handle mailings from hours to seconds and the MailXstream Team guided us through the entire process to ensure our system was compatible from day one. Highly Recommended!

- Property Management Company