In-House vs. MailXstream
Managing printing and mailing internally creates hidden costs and delays that are easy to overlook. MailXstream replaces that process with a faster, more predictable system that reduces both labor and total cost.
| Category | In-House Mailing | MailXstream |
|---|---|---|
| Time & Effort | Manual printing, folding, stuffing, and postage handling | Send documents in seconds. No manual work required |
| Turnaround Speed | Typically 2 to 3 days before mail is sent | Submitted by 9:00 PM EST, mailed next business day |
| Total Cost | Ongoing costs for labor, equipment, supplies, and postage | One all-in price with printing, inserting, envelopes, and postage included |
| Scalability | Limited by staff and equipment capacity | Send one piece or thousands with no process changes |
| Visibility & Control | Limited tracking and reporting | Real-time tracking, reporting, and document archive |
Simple
Getting started does not require new systems or technical overhead.
MailXstream works through a Windows or Mac print driver or secure web upload. Most accounts are fully set up within one business day, and day-to-day use requires no IT involvement.
Your team sends documents the same way they already do. Just select MailXstream instead of a local printer.
To see the full workflow, visit our page How MailXstream Works or check out our free user guide.
Cost Effective
Most businesses underestimate the true cost of mailing in-house. Beyond postage, you are paying for:
- Equipment and maintenance
- Ink and paper
- Envelopes and supplies
- Employee time
MailXstream consolidates all of this into a single all-in price that includes printing, inserting, envelopes, and postage, with volume discounts applied even on smaller jobs.
For a deeper cost breakdown check out our page Is MailXstream Affordable?
Fast
Delays in mailing can impact cash flow, compliance, and customer experience.
Submit your documents before 9:00 PM Eastern, and they are mailed the next business day.
This reduces the lag between document creation and delivery, something that is difficult to achieve consistently with in-house processes.
Reliable
Mailing errors are costly, both financially and operationally.
MailXstream uses automated, high-precision systems to ensure documents are processed accurately at scale. Features like barcode tracking, address positioning, and sequence control help maintain consistency without requiring document redesign.
Every job is tracked from submission through handoff to USPS, giving you confidence that your mail is processed correctly every time. Explore more features on our Features Overview.
Secure
Sensitive documents require more than basic safeguards.
MailXstream uses secure HTTPS transmission, Tier-1 data centers, and controlled production environments designed for handling confidential information.
This makes it suitable for industries with strict requirements, including Healthcare Mailing Solutions, Financial Services Mailing, and Legal Mailing Services.
No Commitments
Many print vendors lock businesses into contracts or volume minimums; MailXstream does not.
Send a single piece or thousands. There are no minimums, no long-term agreements, and no advance notice required. You can scale usage up or down as your needs change.
Visibility
Lack of visibility is a common issue with outsourced mailing, but it does not have to be. MailXstream provides 24/7 access to:
- Order tracking and status
- Mail activity reports
- A 90-day document archive
This creates a clear audit trail for compliance, billing verification, and internal tracking.
Flexible
Your documents should not need to be redesigned to fit a mailing service. MailXstream accepts print-ready PDFs as-is and supports options including:
- Full-color and black-and-white printing
- Multiple envelope sizes such as #10, 6×9, and 9×12
- Flat Rate Priority Mail up to 1,500 sheets
Advanced capabilities include household mailing, inline inserts (newsletters/marketing), document suppression, and error detection.
Integration
For businesses looking to fully automate mailing, MailXstream provides a web-based API that integrates directly into your existing systems.
Trigger mail automatically, eliminate manual uploads, and scale operations without increasing headcount. Learn more on our Integration page.
Ready to streamline your document printing and mailing? Contact us today and experience the MailXstream difference!
