Our Approach
At MailXstream, we help businesses transform digital documents into physical mail efficiently and cost-effectively through reliable outsourced mailing services. Our platform is built to streamline high-volume mailing without requiring in-house print operations.
Our turnkey services are designed for businesses of all sizes, offering multiple submission methods including web uploads, print drivers, and an advanced web service API. By leveraging outsourced mailroom solutions, businesses reduce operational burdens, save on postage and labor, and improve workflow efficiency.
We ensure that all mail is processed and delivered to USPS by the next business day, supporting consistent and timely delivery for essential communications.
Onboarding Process
Getting started with MailXStream is a straightforward process that can typically be completed in a single day, remotely and without on-site assistance. Here are the four easy steps to get your order template ready for production and to begin your first print-to-mail project:
1) Quick Introductory Call
- To get started, call us at 1-877-365-MAIL (6245) or complete a contact request form at our contact page, and a MailXStream customer service representative will contact you for assistance.
2) Needs Assessment
- We'll discuss your needs, answer any questions, and provide complete details on the MailXStream process. We'll provide you with pricing information and an Application and Terms & Conditions (T & C) for review. The MSA defines the overall contract terms & conditions for using MailXStream.
3) Sample Analysis
- We will analyze your documents for compatibility with the MailXStream service. From there, we'll collect information for your order template, which captures all the details and defines how your documents are printed and mailed, including paper types, simplex or duplex printing needs, color requirements, and outgoing envelope types.
4) Service Agreement
- Upon receipt of both the fully executed Application and the initial deposit, we'll complete the setup process, finalize your order template, and provide you with all the necessary information to begin using MailXStream.
Advanced Features for Seamless Mailing
A Turnkey Solution
Submit documents using Windows and MacOS print drivers, webpage uploads, or our web service API. These flexible input options simplify how you manage your outgoing mail and help integrate print and mail fulfillment into your daily processes.
Soft Inserts
Include newsletters, announcements, or marketing materials in outgoing envelopes—ideal for client updates, retention efforts, or promotional mailings.
Householding
Consolidate multiple documents for the same recipient into one mail piece. This reduces postage and improves delivery efficiency, especially for billing or account-based communications.
Cover Page
Fix document formatting issues without altering the original file. Our Cover Page tool corrects layout problems to ensure every mail piece looks clean and professional.
Online Tracking
Track your order status and delivery progress in real-time. Our system provides mail tracking for up to 90 days, giving your team full visibility and peace of mind.
Benefits of Partnering with MailXstream
Simple
Send mail directly from your desktop using our intuitive platform. No special software or training is required—just upload, click, and mail.
Cost-Effective
Take advantage of all-inclusive pricing with volume and postal discounts. Outsourcing your mail helps control operational costs while maintaining professional standards.
Fast
Orders are printed and delivered to USPS within one business day, helping you meet time-sensitive delivery windows without the overhead of an internal mailroom.
Reliable
Our Tier 1 data centers and production facilities ensure consistent, high-quality output for all communications.
Secure
We use encrypted transmission protocols and adhere to strict industry standards to ensure document confidentiality and data protection.
Flexible
No minimum orders or long-term contracts. Whether you’re sending one document or thousands, our services scale to your needs without added complexity.
Applications
Invoicing and Billing
Streamline essential communications such as invoices, statements, and overdue notices. Outsourcing billing helps you reduce processing time, save on postage, and improve cash flow.
Account Statements
Build client trust with timely, accurate account statements. Our services ensure fast turnaround while reducing the workload on internal staff.
Customer and Statutory Noticing
Easily meet compliance requirements with consistent, trackable mailings for statutory and regulatory communications. Avoid penalties while maintaining control over delivery timelines.
Routine Daily Correspondence
Outsource daily or triggered communications such as overdraft notices, policy updates, or customer letters. Improve team productivity by eliminating the need for manual mailing processes.
Medical
Send HIPAA-compliant patient statements and invoices with confidence. Our print-and-mail process ensures secure delivery and professional formatting, which is critical in healthcare communications.
Insurance
Support policyholder retention and reduce admin time by outsourcing policy notices, billing, and other recurring documents. Our approach helps growing insurance providers maintain consistency while keeping internal teams focused.
Streamline Your Mail Process Today! Get Started with MailXStream and Experience Seamless Print-to-Mail Services.
To learn more about MailXStream or to sign up for service, call us today at 1-877-365-MAIL (6245) or send us a request at our contact page.