Our Approach

At MailXstream, we help businesses transform digital documents into physical mail efficiently and cost-effectively through reliable outsourced mailing services. Our platform is built to streamline high-volume mailing without requiring in-house print operations.

Our turnkey services are designed for businesses of all sizes, offering multiple submission methods including web uploads, print drivers, and an advanced web service API. By leveraging outsourced mailroom solutions, businesses reduce operational burdens, save on postage and labor, and improve workflow efficiency.

We ensure that all mail is processed and delivered to USPS by the next business day, supporting consistent and timely delivery for essential communications.

 

Onboarding Process

Getting started with MailXStream is a straightforward process that can typically be completed in a single day, remotely and without on-site assistance. Here are the four easy steps to get your order template ready for production and to begin your first print-to-mail project:

 

1) Quick Introductory Call

  • To get started, call us at 1-877-365-MAIL (6245) or complete a contact request form at our contact page, and a MailXStream customer service representative will contact you for assistance.

 

2) Needs Assessment

  • We'll discuss your needs, answer any questions, and provide complete details on the MailXStream process. We'll provide you with pricing information and an Application and Terms & Conditions (T & C) for review. The MSA defines the overall contract terms & conditions for using MailXStream.

 

3) Sample Analysis

  • We will analyze your documents for compatibility with the MailXStream service. From there, we'll collect information for your order template, which captures all the details and defines how your documents are printed and mailed, including paper types, simplex or duplex printing needs, color requirements, and outgoing envelope types.

 

4) Service Agreement

  • Upon receipt of both the fully executed Application and the initial deposit, we'll complete the setup process, finalize your order template, and provide you with all the necessary information to begin using MailXStream.

 

Advanced Features for Seamless Mailing

A Turnkey Solution

Submit documents using Windows and MacOS print drivers, webpage uploads, or our web service API. These flexible input options simplify how you manage your outgoing mail and help integrate print and mail fulfillment into your daily processes.

Soft Inserts

Include newsletters, announcements, or marketing materials in outgoing envelopes—ideal for client updates, retention efforts, or promotional mailings.

Householding

Consolidate multiple documents for the same recipient into one mail piece. This reduces postage and improves delivery efficiency, especially for billing or account-based communications.

Cover Page

Fix document formatting issues without altering the original file. Our Cover Page tool corrects layout problems to ensure every mail piece looks clean and professional.

Online Tracking

Track your order status and delivery progress in real-time. Our system provides mail tracking for up to 90 days, giving your team full visibility and peace of mind.

Benefits of Partnering with MailXstream

Simple

Send mail directly from your desktop using our intuitive platform. No special software or training is required—just upload, click, and mail.

Cost-Effective

Take advantage of all-inclusive pricing with volume and postal discounts. Outsourcing your mail helps control operational costs while maintaining professional standards.

Fast

Orders are printed and delivered to USPS within one business day, helping you meet time-sensitive delivery windows without the overhead of an internal mailroom.

Reliable

Our Tier 1 data centers and production facilities ensure consistent, high-quality output for all communications.

Secure

We use encrypted transmission protocols and adhere to strict industry standards to ensure document confidentiality and data protection.

Flexible

No minimum orders or long-term contracts. Whether you’re sending one document or thousands, our services scale to your needs without added complexity.

 

Applications

Invoicing and Billing

Streamline essential communications such as invoices, statements, and overdue notices. Outsourcing billing helps you reduce processing time, save on postage, and improve cash flow.

Account Statements

Build client trust with timely, accurate account statements. Our services ensure fast turnaround while reducing the workload on internal staff.

Customer and Statutory Noticing

Easily meet compliance requirements with consistent, trackable mailings for statutory and regulatory communications. Avoid penalties while maintaining control over delivery timelines.

Routine Daily Correspondence

Outsource daily or triggered communications such as overdraft notices, policy updates, or customer letters. Improve team productivity by eliminating the need for manual mailing processes.

Medical

Send HIPAA-compliant patient statements and invoices with confidence. Our print-and-mail process ensures secure delivery and professional formatting, which is critical in healthcare communications.

Insurance

Support policyholder retention and reduce admin time by outsourcing policy notices, billing, and other recurring documents. Our approach helps growing insurance providers maintain consistency while keeping internal teams focused.

 

Streamline Your Mail Process Today! Get Started with MailXStream and Experience Seamless Print-to-Mail Services.

 

To learn more about MailXStream or to sign up for service, call us today at 1-877-365-MAIL (6245) or send us a request at our contact page.

 

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What Our Clients Say

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I am very much enjoying MailXstream and very much appreciate its versatility. It’s been fantastic for our business.

- Sedation Specialists of New York

We use MailXstream for our invoices. The process is easy to use, and the next day turnaround get’s them in the mail faster than we did.

- Accounting Professional, Medical Company

We needed a different approach, as the time spent printing and stuffing envelopes was inefficient. MailXstream’s low cost and ease of use made outsourcing a no brainier. We installed and use MailXstream on multiple PC’s. The installation was easy and…

- Director of Operations, Financial Company

We decided we didn’t want to mail invoices ourselves any longer. MailXstream was a trusted partner of our software provider, so we contacted them. It was easy to get the process started and using MailXstream is easy and fast. I’ve…

- Steven Grabiel, Higherspeed Internet

MailXstream simplified our monthly invoicing process. The setup process was flawless and we’re absolutely happy with the service.

- President, Alarm Company

We have been stuffing envelopes with invoices daily for 15 years. We only do 200 documents per day, but we’d much rather have the person who does this spend her time on something that will add value for our company….

- Controller, Parts Distributor

We use a billing platform that is integrated with Crystal Reports for the generation of all customer billing. We provide many clients with electronic billing services, but there are still some who wish to receive their bills in paper form….

- Director of Operations, VOIP Company

For clients who generate their variable length print-to-mail in the form of postscript or PDF, MailXstream gives us a means of offering a quick solution and a short setup. Custom project development and programming processes that we normally use are…

- Director of Operations, Print and Mail Services Provider

Our company acquired a new business and we needed to quickly take over their billing operations. The bill production was a manual operation. It occurred monthly and involved two days of merging detail and summary statements by hand for each…

- VP of Operations, Communications Company

MailXstream has reduced the time it takes for us to handle mailings from hours to seconds and the MailXstream Team guided us through the entire process to ensure our system was compatible from day one. Highly Recommended!

- Property Management Company