MailXstream’s Online Print and Mail Process

MailXstream’s automated print and mail service leverages advanced document and component recognition techniques to prepare your communications for effortless production.

By using a custom-designed order template, MailXstream validates, segments, and optimizes your document for production in our state-of-the-art facility.

The result is a streamlined online print-to-mail process, eliminating the hassles and costs of in-house printing, folding, stuffing, and mailing.

The Setup Process

To begin with our outsourced print and mail service:

  1. Submit a Sample Document: Provide a sample document for analysis.
  2. Document Review: We review the components and characteristics to determine suitability for our automated service.
  3. Order Template Creation: If suitable, we build an order template based on your specified production parameters, including paper and ink type, simplex/duplex printing, and envelope type. If not, we help you revise the document for compatibility, ensuring you maintain control over the revision process.
  4. Submit Your Order: After the template is created, simply submit an order and select your template. MailXstream handles the rest, preparing and processing your documents in our high-tech facilities.

Order Template Flexibility

Our online print-to-mail order templates can be reused, making MailXstream the ideal choice for businesses that regularly mail the same documents. Whether you have one document type or several, we assist you in creating templates for each.

Your Choice of Submission Options

MailXstream offers flexible submission options to suit your needs:

  • Print Driver Option: For Windows and Apple OS X users, print to MailXstream like a local printer. Select the MailXstream printer, click, and your documents are transmitted as PDFs to our facility for verification, printing, insertion, and mailing.
  • Web Upload Option: If your documents are in PDF format or you need to submit multiple PDFs, use our Web Upload option. Login to MailXstream, create a new order, pick your template, upload your file, and click submit.
  • Simple Automation Option: For frequent submissions, use MailXstream’s automation tools to create automated upload routines.
  • Customized Integration Option: For medium to large businesses, integrate MailXstream functionality into your existing software with our Web Services API.

How Your Final Documents Are Created

After submission, your order undergoes several steps to ensure quality, integrity, and accuracy.

Step 1: Initialization

  • Separates input files into individual documents per template parameters.
  • Validates PDF files for structure, fonts, and layout.
  • Extracts and validates delivery addresses, tracking IDs, and other specified fields.
  • Notifies you via email of order acceptance or errors.

Step 2: Segmentation

  • Creates “mail pieces” including the base document and any specified inserts.
  • Segments by paper size/type, and envelope size/type for streamlined production.
  • Performs householding and filtering if needed.

Step 3: Printing

  • Creates a production print stream for all mail pieces.
  • Adds automation and quality assurance controls.
  • Transfers print-ready files to our production facility for high-speed printing.

Step 4: Inserting

  • Uses high-speed equipment to insert printed mail pieces into envelopes.
  • Inserts reply envelopes if specified.

Step 5: Mailing

  • Speeds delivery by commingling mail pieces and presorting before USPS delivery.

Step 6: Real-Time Order Status and Tracking

  • Provides real-time tracking to see where your order is and its delivery status to USPS.

Ready to streamline your document production process?

Get started with MailXstream today and experience the effectiveness and convenience of our automated print and mail services.

Contact us now to request a demo or to learn more about how we can tailor our services to meet your specific needs!

What Our Clients Say

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I am very much enjoying MailXstream and very much appreciate its versatility. It’s been fantastic for our business.

- Sedation Specialists of New York

We use MailXstream for our invoices. The process is easy to use, and the next day turnaround get’s them in the mail faster than we did.

- Accounting Professional, Medical Company

We needed a different approach, as the time spent printing and stuffing envelopes was inefficient. MailXstream’s low cost and ease of use made outsourcing a no brainier. We installed and use MailXstream on multiple PC’s. The installation was easy and…

- Director of Operations, Financial Company

We decided we didn’t want to mail invoices ourselves any longer. MailXstream was a trusted partner of our software provider, so we contacted them. It was easy to get the process started and using MailXstream is easy and fast. I’ve…

- Steven Grabiel, Higherspeed Internet

MailXstream simplified our monthly invoicing process. The setup process was flawless and we’re absolutely happy with the service.

- President, Alarm Company

We have been stuffing envelopes with invoices daily for 15 years. We only do 200 documents per day, but we’d much rather have the person who does this spend her time on something that will add value for our company….

- Controller, Parts Distributor

We use a billing platform that is integrated with Crystal Reports for the generation of all customer billing. We provide many clients with electronic billing services, but there are still some who wish to receive their bills in paper form….

- Director of Operations, VOIP Company

For clients who generate their variable length print-to-mail in the form of postscript or PDF, MailXstream gives us a means of offering a quick solution and a short setup. Custom project development and programming processes that we normally use are…

- Director of Operations, Print and Mail Services Provider

Our company acquired a new business and we needed to quickly take over their billing operations. The bill production was a manual operation. It occurred monthly and involved two days of merging detail and summary statements by hand for each…

- VP of Operations, Communications Company

MailXstream has reduced the time it takes for us to handle mailings from hours to seconds and the MailXstream Team guided us through the entire process to ensure our system was compatible from day one. Highly Recommended!

- Property Management Company