- Our Approach
Let’s be honest, good accounting practices help drive down costs, increase productivity, improve cash flow and improve customer/vendor relations – all essential keys to any organizations success. Fundamentally, success is measured by the bottom line and the only two ways an organization can control the bottom line is through increase sales or improved expense control.
While managing the customer relationship is often looked upon as one aspect of the sales process, most organizations often overlook the importance of expense control during the engagement. For example, producing and delivering invoices, statements or other revenue related correspondence, whether in printed or electronic form is an essential aspect of the engagement process. These documents are often printed, stuffed and mail by staff personnel that could be better utilized doing other core related activities. Depending on the type and size of your organization, this process may be a monthly, weekly, or even a daily activity. No matter the frequency, producing and mailing these documents can be a tedious and time consuming task.
That’s where MailXstream comes in.
Using your existing business process, MailXstream eliminates the hassle and reduces the cost of printing, folding, stuffing and mailing critical customer communications in-house.
After following a simple set-up procedure, documents generated on your existing account system can be uploaded in just minutes, and produced, stamped and delivered to the post office the next business day.
MailXstream’s online print-to-mail service lets you process any size print job for routine or critical customer communications, using your existing format or layout. You’re in complete control of document composition because we accept your print files exactly as they are. With multiple options for document transmission, MailXstream makes automating your workflow simple and easy.
MailXstream’s compatibility extends to most PDF and postscript files generated on popular accounting platforms, including:
Not to mention other open source accounting packages and files generated on Windows, Macintosh, Linux and Unix platforms.
Use the MailXstream online print-to-mail service to affordably manage your customer life-cycle. MailXstream eliminates the time, cost and tedium of manually printing and stuffing envelopes, making it ideal for any size organization that wants to save time and reduce costs. You can prepare and print as many or as few of these communications as you like:
Wanted to let you know I sent myself a "test" mailer. Got it this morning. It is freakin' awesome. Thank you so much for designing such a cool system!!!
"MailXstream has reduced the time it takes for us to handle mailings from hours to seconds and the MailXstream Team guided us through the entire process to ensure our system was compatible from day one. Highly Recommended!"
"Our company acquired a new business and we needed to quickly take over their billing operations. The bill production was a manual operation. It occurred monthly and involved two days of merging detail and summary statements by hand for each of 2000 accounts, then folding, stuffing, posting, and mailing. It was a tedious task to say the least! The folks at MailXstream were terrific. I called them asking for help only a week before our next billing cycle, sent them some sample files, and they did the rest. This was not a “run-of-the-mill job”. It involved four separate print streams that needed to be merged together. Lastly, they had to add an in-line newsletter to every package. It was a testament to the flexibility and quickness of the MailXstream system and customer service. On billing day, we uploaded the files and watched the process happen. Our bills were automatically merged, sorted, batched, printed, intelligently machine inserted, and mailed. It was a relief to our staff to eliminate the in-house manual effort."
"For clients who generate their variable length print-to-mail in the form of postscript or PDF, MailXstream gives us a means of offering a quick solution and a short setup. Custom project development and programming processes that we normally use are overkill for such projects, and we're glad to have this alternative available. It's quick and simple for all involved, yet meets all of our own production quality standards for speed, project management communication, production interfaces and even provides integrated customer status notifications. MailXstream operates as our IT arm for these projects and handles all aspects of mail-stream processing and preparation, and then bi-passes our own systems and securely routes production-ready mail-streams to our print and mail facility."
"We use a billing platform that is integrated with Crystal Reports for the generation of all customer billing. We provide many clients with electronic billing services, but there are still some who wish to receive their bills in paper form. MailXstream accepts the same format bills that we publish to our e-billing server and then preps and processes them for print-to-mail. It's simple and effective."