- Our Approach
Whether mandated by law or a trade organization, statutory and regulatory communications are an essential part of compliance. Non-compliance often leads to levied fines or penalties from the governing body. At MailXstream, we understand that these types of communications are both routine and on-demand in nature.
However, as routine as these documents are, a triggered event can often place an undue burden on companies that are running lean on staff or resources.
That’s where MailXstream’s online print-to-mail services come in.
Using your existing business process, MailXstream eliminates the hassle and cost of printing, folding, stuffing and mailing your client-critical communications in-house.
After following a simple set-up procedure, documents generated on your desktop can be uploaded in just minutes, and be produced, stamped and delivered to the post office the next business day.
MailXstream’s online print-to-mail service lets you process any size print job for routine or client-critical communications, using your existing format or layout. You’re in complete control of document composition because we accept your print files exactly as they are. With multiple options for document transmission, MailXstream makes automating your workflow simple and easy.
MailXstream’s compatibility extends to most PDF and postscript files generated on popular computing platforms, including Windows, Macintosh, Linux and Unix.
The relationship between back-office service providers and their clients is built on trust – trust that client-critical communications will not only be accurate and professional looking, but that they will be delivered on time, according to the service agreement.
Timely delivering of client-critical communications is essential to building client trust and long standing relationships. Because of its speed, flexibility and ease of use, MailXstream has become a favorite client-management tool of back-office providers. MailXstream enables back-office providers to automate their workflow, often within one or two days, to print client-critical communications quickly and accurately — even at high print volumes.
Whether you’re a small investment firm, regional bank or a Fortune 500 Company, MailXstream is designed to assist you in managing your client relationships. MailXstream eliminates the time and tedium of manually printing and stuffing envelopes, making it ideal for any size company that wants to save time and reduce costs. You can prepare and print as many or as few of these types of communications:
Wanted to let you know I sent myself a "test" mailer. Got it this morning. It is freakin' awesome. Thank you so much for designing such a cool system!!!
"MailXstream has reduced the time it takes for us to handle mailings from hours to seconds and the MailXstream Team guided us through the entire process to ensure our system was compatible from day one. Highly Recommended!"
"Our company acquired a new business and we needed to quickly take over their billing operations. The bill production was a manual operation. It occurred monthly and involved two days of merging detail and summary statements by hand for each of 2000 accounts, then folding, stuffing, posting, and mailing. It was a tedious task to say the least! The folks at MailXstream were terrific. I called them asking for help only a week before our next billing cycle, sent them some sample files, and they did the rest. This was not a “run-of-the-mill job”. It involved four separate print streams that needed to be merged together. Lastly, they had to add an in-line newsletter to every package. It was a testament to the flexibility and quickness of the MailXstream system and customer service. On billing day, we uploaded the files and watched the process happen. Our bills were automatically merged, sorted, batched, printed, intelligently machine inserted, and mailed. It was a relief to our staff to eliminate the in-house manual effort."
"For clients who generate their variable length print-to-mail in the form of postscript or PDF, MailXstream gives us a means of offering a quick solution and a short setup. Custom project development and programming processes that we normally use are overkill for such projects, and we're glad to have this alternative available. It's quick and simple for all involved, yet meets all of our own production quality standards for speed, project management communication, production interfaces and even provides integrated customer status notifications. MailXstream operates as our IT arm for these projects and handles all aspects of mail-stream processing and preparation, and then bi-passes our own systems and securely routes production-ready mail-streams to our print and mail facility."
"We use a billing platform that is integrated with Crystal Reports for the generation of all customer billing. We provide many clients with electronic billing services, but there are still some who wish to receive their bills in paper form. MailXstream accepts the same format bills that we publish to our e-billing server and then preps and processes them for print-to-mail. It's simple and effective."